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Information Management Overview
- Guidelines for OCHA Field Information Management version 1.1
- What is Information Management
- Background Documents
  - OCHA Field Information Management Strategy, 2004
  - OCHA in 2006 Activities Extra Budgetary Funding Requirements, 2006
  - IASC Endorsed HIC Concept Paper, 2004
  - Terms of Reference for an OCHA Field Office, 2005
  - HIC Deployment Guidelines, 2006
  - Background Note for HIC and IMU, 2006
  - Guidelines for OCHA Field Information Management, 2006
- OCHA and Information Management (Whose Job Is It)
  - What is a HIC
  - Background Note for HIC and IMU, 2006
  - Guidelines for OCHA Field Information Management, 2006
  - IASC Endorsed HIC Concept Paper, 2004
  - HIC Deployment Guidelines, 2006
  - Guidance for OCHA Staff on what is an HIC, 2006
  - Scope of work for an IMU, 2005
  - Regional Information Management Strategy, 2006 (Draft)
  - Sample IMU Workplans
    - Regional Office for Asia and the Pacific, 2006
    - Regional Office for West Africa, 2006
    - Information Management Unit, OCHA Sudan, 2005
- Reference Documents
  - Symposium on Humanitarian Information Exchange, 2002
  - General Assembly Economic and Social Council Resolution A/60/87, 2005
  - General Assembly Resolution A/46/182,1991
  - Information Management for Development Organizations, by M. Powell 2003
  - Information Sharing in Complex Emergencies by US Institute of Peace, 2002

Standard Products
- Who Does What Where (3W)
  - 3W Application 2.10 (Key Features in Upgrade)
  - 3W Quick Start Guide 2.0
  - 3W User Manual 2.0
  - Database Schema - Version 2.0
  - 3W Presentation
  - 3W Blog (http://ocha3w.blogspot.com)
  - Examples of 3W Maps and Reports
- Contact Directory
  - Examples of Contact Distribution Sheets
- Briefing Materials
  - Examples of Briefing Materials
    - Guinea Bissau Briefing Package
- Meeting Schedules

Mapping - GIS and GPS
- Alternative Mapping Techniques
  - Use An Existing Map
  - Use Excel
    - An NGO in Darfur created this map
  - Convert a GIS Map to Powerpoint
    - Making Maps in PowerPoint
    - SLIS Make Your Own Maps
  - CIA World Fact Book
    - CIA World Fact Book
- Geographic Information Systems
  - GIS Software and Tools
    - ArcGIS Patches
      
      ServicePackFinder90.exe
      
      ServicePackFinder91.exe
      
      ArcGISDesktop91sp1.msp
      
      ArcGISDesktop91sp2.msp
    - ArcGIS Tools
      
      DSMapBook
      
      XTools Pro 2.1
    - Free Image Views and GIS Tools
      
      AGIS
      
      ArcExplorer2
      
      Global Mapper
      
      Mapmaker Gratis and Mapmaker Pro
      
      Poly Map
      
      Tatuk
      
      Thuban
      
      UDIG 1.06
      
      ArcReader
      
      FW Tools
      
      Nimamuse
      
      VPF View
  - Coordinate Tools
  - GIS Training
    - Step One Raw Data
    - Step Two Clean Data
    - Step Three Thematic Map
  - GIS Data
    - Country Boundaries
    - VMAP0 1995
    - Performance Specifications VMAP0, 1999
    - VMAP1 1995
  - GIS Data Organization
  - GIS Reference
    - New to GIS?
      
      What is GIS?
      
      Fundamentals of GIS
      
      GIS Overview
    - GIS General Reference Documents
      
      GIS Glossary
      
      Fundamentals of GIS
      
      GIS in Emergency Preparedness
      
      Geography Matters
      
      GIS Presentation - Basics of GIS
      
      Understanding Map Projections
      
      Geo Referenced data in humanitarian response
    - ESRI Library and Tools
      
      ArcGIS Desktop
      
      ArcGIS Extensions
      
      Managing data with ArcGIS
      
      Developing with ArcObjects
    - http://www.esri.com/
    - http://support.esri.com/index.cfm?fa=forums.gateway
    - http://www.europa-tech.com/gd.htm
    - http://mac.usgs.gov/isb/pubs/factsheets/fs07103.html
- Global Positioning Systems
  - GPS Collection Forms
    - GPS Data Collection Form (XLS)
    - GPS Data Collection Form (PDF)
    - GPS Data Collection Log
  - GPS Manuals
  - GPS Reference
    - GPS Guide for Beginners by Garmin (23 pp, 2000)
    - The Global Positioning Systems
    - How to Use a GPS Unit
    - Using GPS in the Field - HIC Darfur and UNHCR in 2004
  - GPS Software
- Map Making Tips and GIS Map Templates
  - Map Templates
    - Map Construction Guidelines
      
      OCHA Map Construction Guidelines - Introduction
      
      OCHA Map Construction Guidelines
      
      OCHA Map Construction Guidelines - File Style Sheet
    - Map Templates
      
      A4 Reference Map Landscape
      
      A4 Reference Map Portrait
      
      A4 Thematic Map Landscape
      
      A4 Thematic Map Portrait
  - Miscellaneous Mapping Resources & Logos
    - Icons, logos and symbols from the Map Template
    - UN Logos
    - UN Map Disclaimer text
    - North Arrow
    - Map Title Policy - Relief Web Map Centre, 2006
  - Style and Symbol Sheets
  - Guidelines and Reference Documents
- Mapping Reference

Management and Administration Tools

Administrative Procedures
- General Guidelines
- Petty Cash
- Procurement
- Travel
  - Mission Report Template
  - Travel Expenses Claim F10 E
Staff
- Staff Management
- Evaluation Forms
  - Performance Appraisal System PAS Form, 2005
  - HIC Staff Exit Review of Mgt, 2006
  - P.10 Report on Short Term Staff, 2006
- Reference
- Terms of Reference (TOR)
  - International Staff
  - National Staff
- Hand Over Notes
  - Data Coordinator Final Report, Darfur 2004
  - Database Manager Progress Report, Sumatra 2005
  - FIS Technical Staff Hand Over Notes, Niger 2005
Planning and Strategy
- HIC Planning Documents
  - Workplan, 2005
  - CIH Niger Operational Update, 2005
  - HIC Sumatra First Month Report, 2004
  - General Guidelines on HIC Activities, 2003
- Transition Strategies
  - HIC Pakistan - Transition Concept Paper v1.2, 2006
  - HIC Sri Lanka - In Transition From Relief to Recovery, 2006
  - Handover Note to HIC Niger Manager from Regional IM, 2005
  - HIC Liberia - Transition Issues Paper
  - HIC Transition, 2004 by Crowley
  - Sierra Leone (SLIS) 2003 Transition of SLIS to Government of Sierra Leone under UNDP Administration.
Public Relations and Outreach
- HIC Flyers
  - What is an HIC, 2006 - One page overview on HIC
  - HIC Pakistan Overview, 2005
  - HIC Sri Lanka Fact Sheet, 2005
  - HIC Liberia Flyer, 2005
  - HIC Darfur Pamphlet, 2005
  - HIC Generic Flyer, 2004 (MS Publisher)
  - HIC Iraq Flyer, 2003
  - HCIC Kosovo Flyer, 2002
- HIC Presentations
  - What is an HIC?, 2005 from HIC Sumatra
  - Information in a Crisis Zone, 2005
  - What is an HIC?, 2003 from HIC Iraq
- Information Kiosk Setup
  - Guide on How to Setup a Kiosk, 2006 - from HIC Pakistan
- Map Request
  - Darfur Database
Donor Relations
- HIC Pakistan Donor Update, 2005
- HIC Darfur Donor Update, 2004
- HIC Liberia Donor Update, 2004
- ECHO Proposal for HIC Sumatra and Sri Lanka, 2005
- ECHO Logical Framework for HIC Sumatra and Sri Lanka, 2005
- ECHO Interim Report on HIC Sumatra and Sri Lanka, 2005
- ECHO Final Report for HIC Sumatra and Sri Lanka, 2005
- Logical Framework Overview
Monitoring and Evaluations
- HIC Liberia Customer Survey, 2004
- Joint Report from DFID, ECHO, USAID Mission to HIC Pakistan, 2006
- Joint Mission Report on HIC Sri Lanka and HIC Sumatra, 2005
- Sri Lanka Timeline of Deliverables for ECH0 , 2005
- Evaluation of HICs by OFDA and DFID, 2004
- HIC Liberia Customer Survey, 2004

Assessments

Assessment Quick Tips
Assessment Examples
- Agriculture
  - Fisheries - HIC Sri Lanka
  - Food and Market Activity - Sierra Leone
- Education
  - Countrywide Education Matrix - Sri Lanka - UNICEF
  - Education Matrix - Sri Lanka - UNICEF
  - Education Baseline - Sierra Leone
- Health
  - Health Sector Baseline - Sierra Leone
  - Health Data - Sri Lanka
  - Hygiene Promotion Activities Database - Sri Lanka
  - Children Activities Matrix - Sri Lanka - Save the Children
  - Social Interventions Mapping - Sri Lanka
  - Monitoring Indicators for Psychosocial Projects - Sri Lanka - UNICEF
- Infrastructure
  - Infrastructure General - Sierra Leone
  - Roads and Bridges - Sierra Leone
  - Airport Checklist - UNJLC
  - Bridge Checklist- UNJLC
  - Entry Point Checklist - UNJLC
  - Port Checklist - UNJLC
  - Rail Checklist - UNJLC
  - Roads Checklist - UNJLC
  - Warehouse Checklist - UNJLC
- Protection
  - Child Protection - Sierra Leone
- Rapid Assessments
  - Rapid Village Assessment - Kosovo
  - Rapid Assessment Rural - HIC Iraq
  - Rapid Assessment Form - HIC Pakistan
  - Winter Rapid Village Assessment - HIC Pakistan
  - Emergency Rapid Needs Assessment - UNDAC
- IDP, Shelter and Non-Food Items
  - Shelter - Sierra Leone
  - IDP Form Guidelines - Afghanistan
  - IDP Rapid Assessment - Afghanistan
  - Camp Status Report and Database - Sri Lanka
  - IDP Location Fact Sheet - HIC Sri Lanka
  - Camp Assessment Form - Sri Lanka - UNICEF
  - Camp Assessment Instructions - Sri Lanka - UNICEF
- Water and Sanitation
  - Water and Sanitation - Sierra Leone
  - Well Cleaning - Sri Lanka (database, documentation, and data collection forms)
Survey of Surveys
- Matrix of Surveys - from HIC Sri Lanka (MS Excel)
- Database of Surveys from HIC Sri Lanka (MS Access)
- Presentation of Survey of Surveys - from HIC Sri Lanka
Reference and Resource Documents
- Demographic Methods in Emergency Assessment, 2003 by CIEDRS
- Needs Assessment and Decision Making, 2003 by HPG
- Rapid Assessment Rationality, 2005 by VVAF
- ADPC Damage Assessment and Needs Analysis, 2000
- Needs Analysis Framework, 2005

Information and Communication Technology (ICT)

Databases
- HIC Darfur Databases- links to 11 database created in HIC Darfur
- Sri Lanka NFRI Distribution by GTZ
- Sri Lanka Housing Database by NEPC
- Sri Lanka Camp Location Database
- Iraq Education Facilities
- Sumatra Database Overview, 2005
- Access Tools
Software
- Communication
  - Telephone Country Codes
  - Skype: www.skype.com
- Download / File Transfer Protocol
  - 3D FTP
- File Management
  - Aren File Renamer – batch file re-namer
  - SyncToy – synchronies files between folder and pcs
  - Print Directory – prints the directory structure to a .txt file
  - WinRar
  - WinZip
  - Free Commander – numerous tools that claim to save time when organizing files.
- Internet / Anti-Virus
  - Avast is an excellent free antivirus program
  - Firefox
  - Netscape
  - Spybot is a malware, spyware and adware removal program
  - WebReaper is a web crawler or spider
  - GoogleEarth
- Miscellaneous Software
  - Clock DS is a digital desktop clock
  - Language Translator Xanadu
  - Screen Hunter
  - Convert
  - EZ Converter
  - Acrobat Reader 7.07
  - OpenOffice
  - This Flyer explains the OpenOffice software.
  - Economic Surplus Analysis Model
Equipment
- Heavy Module, 2006
Information Security

Information Centres

Evolution of OCHA's Use of IM in Humanitarian Response
2006 OCHA Information Management Support
2005 Information Management Natural Disasters
- HIC Pakistan (http://www.unhic.org/pakistan/)
- HIC Sumatra (http://www.humanitarianinfo.org/sumatra/)
- HIC Sri Lanka (http://www.humanitarianinfo.org/srilanka/)
2003 - 2004 Regional Information Management
- West Africa Information Management Unit (http://www.humanitarianinfo.org/westafrica/)
2002 - 2003 HIC Concept Consolidation
- HIC Liberia (http://www.humanitarianinfo.org/liberia/)
- HIC Iraq (http://www.uniraq.org/)
- Occupied Palestinian Territory (oPt) (http://www.humanitarianinfo.org/opt/)
- Sierra Leone (SLIS)
  - Sierra Leone Encyclopedia
2002 - 2003 Other Significant Projects
- Colombia - Humanitarian Situation Room [HSR] (http://www.colombiassh.org)
- SAHIMS.NET (http://www.sahims.net/)
Early Information Management Response
- Goma, Democratic Republic of Congo
- Afghanistan Information Management Service (http://www.aims.org.af/)
- Eritrea Information Coordination Centre (ICC)
- Kosovo HCIC

Data Standards

Place Codes (PCodes) or Geo-Codes
- P-Codes Quick Guide
- Presentations
  - P-Code Presentation Exercise, 2003
  - HIC Sri Lanka P-Code, 2005
  - Geocode Admin Level Graphic
- Sample Databases
- Reference
  - Field Guide Geo-Codes OCHA, 2001
  - PCode of Conduct - Horn of Africa, 2001
  - DRC PCodes, 2002
  - P-Codes Web Text
Archiving
- Archiving Inventory List, 2005
- Appraisal Guideline for Retention Times relating to Archiving in OCHA v1, 2005
- Archiving Purpose When and How, 2005
- General Archiving Proposal for Closing Field Office, 2005
- OCHA Recordkeeping Policy v.0.9, 2005
- HIC Sri Lanka General Archiving Proposal for Closing Field Office, 2006
Internet
Metadata
- GeoNetwork
- Presentations
  - Metadata Session, 2006 Field Information Management Training
  - Metadata Overview, 2004 by NOAA
- Reference Documents
Folder Structure and FiDMS
- Geographical data folder structure
- Sri Lanka folder structure
- HIC Sumatra one-page' guidance on electronic filing
Reference Documents
- Standards Indicators, 2006 UNHCR
- Subject-based Classification Scheme - Metadata Standards, 2006 - OCHA - v1.1
- Controlled Vocabulary Lists, 2006 - Metadata - OCHA
- Structured Humanitarian Assistance Reporting (SHARE)

Training

Field Information Management Training
- Field Information Management Workshop Report, 2004
- HIC Training January, 2006
- IM Principles Practices Training, January 2006
- IM Structures Strategy Training, January 2006
- IM Training, January 2006
- Metadata Session, January 2006
- WhoWhatWhere(3W)and Contact Directory Training, January 2006
Humanitarian Information Centres Training 2006

General Reference

Sphere Project (http://www.sphereproject.org/)
- Handbooks
  - English, Russian, Spanish, French, Arabic
- Other Sphere Project Training and Tools:
General Humanitarian Issues
- Disaster Management Ethics, 1997 by UNDMT
- UN ECOSOC Report 57/77, 2002
- Code of Conduct, 1998 by International Alert
- Humanitarian Assistance in Disaster Situations, 1999 by PAHO
- Tools and Resources for Post Disasters Relief, 2002
- Mortality Data in Humanitarian Emergencies, 2005 by HPN
Civil Military Relations
Humanitarian Reform
- Update on Humanitarian Reform, April 2006
- Humanitarian Response Review, August, 2005
Miscellaneous Documents
- Acronyms and Abbreviations, 2005
Handbooks and Field Guides
- OCHA Orientation Handbook, 2002
- UNDAC Handbook, 2000
- UNHCR Handbook 2nd ed, 1999
- Background Documents for UNDAC Members CD by Field Coordination Support Section (FCSS)
- USAID Field Operations Guide (FOG) v4, 2005 for Disaster Assessment and Response
- WFP Emergency Field Operations Pocketbook, 2002
- WHO Handbook for Emergency Field Operations, 2002
Humanitarian Law
Consolidated Appeals Process
Good Humanitarian Donorship (GHD)
- http://www.goodhumanitariandonorship.org/
Financial Tracking Service (FTS)
- http://ocha.unog.ch/fts/
Internet Links